Just Ask AI - How much do integrations cost?

"Let's say we are an architecture firm of 400 people. If we wanted to integrate our resource management software with our Deltek Vision ERP, for the following datapoints, - Members - Projects - Work Breakdown structure (tasks & subtasks) - Fees - Rates - Roles - Member Time budget - Multipliers - Clients - Time Entries with Labor Codes - Work Plans - Pipeline What's a good ballpark budget number for how much would it cost for us to build and what would it cost to maintain."

Response by OpenAI, ChatGPT 4o 7/8/2024:

Integrating a resource management software with Deltek Vision ERP is a significant project that involves complex data points and extensive customization. Here’s a ballpark estimate for both the initial build and ongoing maintenance costs:

Initial Build Costs

1. Requirement Analysis and Planning:
   • Duration: 4-6 weeks
   • Cost: $20,000 - $40,000
2. Software Development:
   • Duration: 6-12 months
   • Cost: $300,000 - $600,000
     • This includes backend development, frontend development, database setup, API integrations, and custom features to handle the various data points.
3. Testing and Quality Assurance:
   • Duration: 2-3 months
   • Cost: $50,000 - $100,000
4. Data Migration and Integration:
   • Duration: 2-4 months
   • Cost: $100,000 - $200,000
     • This includes migrating data from existing systems, setting up data pipelines, and ensuring data integrity.
5. Training and Implementation:
   • Duration: 1-2 months
   • Cost: $20,000 - $50,000
     • Training staff on the new system, creating documentation, and supporting the initial rollout.

Total Initial Build Cost: $490,000 - $990,000

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Ongoing Maintenance Costs

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1. Support and Maintenance:
   • Annual Cost: $50,000 - $100,000
     • Includes bug fixes, minor updates, and user support.
2. Software Updates and Enhancements:
   • Annual Cost: $30,000 - $60,000
     • Adding new features, improving existing functionalities, and adapting to new business needs.
3. Hosting and Infrastructure:
   • Annual Cost: $10,000 - $30,000
     • Cloud hosting, server maintenance, and data storage.
4. Security and Compliance:
   • Annual Cost: $20,000 - $40,000
     • Regular security audits, compliance checks, and data protection measures.

Total Annual Maintenance Cost: $110,000 - $230,000

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Internal Design and Management Costs

Let's not forget the time for internal people to manage the work and design the system.

Initial Build (12 Months):

• Development & Integration (Outsourced): $490,000 - $990,000
• Internal Guidance Employee Costs: $271,250
• Total Initial Build Cost: $761,250 - $1,261,250

Ongoing Maintenance (Annual):

• Maintenance & Support (Outsourced): $110,000 - $230,000
• Internal Guidance Employee Costs: $107,500

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Factors Influencing Costs

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1. Complexity of Integration
   • Customization required to integrate with Deltek Vision and the complexity of data points.
2. Geographic Location:
   • Costs can vary significantly based on the location of the development team (e.g., North America vs. Eastern Europe or Asia).
3. Scope of Features:
   • The more features and customizations required, the higher the cost.
4. Vendor Rates:
   • If outsourcing, the rates of the development agency or consultants can vary widely.
5. In-House vs. Outsourcing:
   • Building in-house might reduce costs but requires skilled staff and additional management overhead.

These are rough estimates and can vary based on specific project requirements and market conditions. It’s advisable to get detailed quotes from multiple vendors to get a more accurate figure tailored to your needs.

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As ChatGPT highlights above, Mosaic is able to save you millions of dollars, by distributing this cost across hundreds of companies. Economies of Scale.