Connect, manage, and understand with Mosaic

All the features you need to manage your people, projects, and the business.

Resource Management

Workload Management

Easily Access, View, and Work Capacity
  • Customizable Display Settings
    • Customizable Heatmap
      Daily or Weekly Planning
    • Plan Capacity by Hours or Percent of Day
  • Group Members by Office, Department, Discipline, Team, Role, & Skill
  • Variable Hours to Ramp up/ramp down hours - coming soon!
  • Project Work Plan Suggestions for Available People
  • Easily Send Work Plans to Staff
  • Unassigned Work Plans
  • Project Schedule Split Screen
    • Work Plan edit Activity Log
    • View Member Availability in Work Plan Date Modal

Project Planner

View Project Schedules and Project Member Work Plans
  • Extensive Dependencies
    • Blocking, Waiting On, Hold
  • Split Screen to View Member’s Workload
  • Work Planning by Unassigned Roles
  • Visually Track Budget Completion
  • Visually Track Scope Completion - Coming Soon!
  • Automatically Create Work Plans
  • Easily Shift Project Schedules
  • Automatic Planning - Coming Soon!
  • Gantt View - Coming Soon!
  • Conflict Checking - Coming Soon!

Member Management

Connect everyone in your organization
  • Extensive Grouping
    • Office, Department, Team, Role, Industry, Skill
  • Org Charts
    • Grouped by Office, Department, Team, Role, Industry, Skill, Project
    • Export to pdf - Coming soon!
  • Member Profiles - Viewable from anywhere in Mosaic
    • Project History
    • Work Schedule
    • Assignments
    • Detail on background, role, location, industry, skills and more

Project Staffing

View available members and all open project roles
  • AI Powered Project Finder to keep everyone busy
    • Team Builder with AI Powered Team Member Suggestions
      • Requests for new:
        • Projects
        • Scope
        • Workplan

      Reports & Dashboards

      Visual Reports anyone can understand at a glance, easily distributed with Mosaic’s dashboards

      Filter to access any project data by

      • Portfolio
      • Client
      • Project Manager
      • Department

      Filter members by

      • Role
      • Team
      • Industry
      • Skills

      Timesheet Status

      • Submitted
      • Approved
      • Automatic Timesheet reminders

      Workload

      • By Member
      • By Project

      Utilization

      • By Member
      • By Team/Org
        • Bar Chart
        • Graph

      Variance Reports

      • Time/Hours
      • Scheduled Workdays
      • Budget

      Role Demand by

      • Department
      • Office
      • Skill - Coming Soon!

      Others

      • Timesheet Data
      • Time Budget Tracking & Projection
      • Unspent Budget Backlog

      AI & Machine Learning

      Manage your organization with the power of AI

      • Suggests Projects for people under capacity
        • Suggests People for Available Roles Project Teams  
          • Forecasts
            • Project Profitability - Coming Soon!
            • Workload
            • Billing - Coming Soon!
            • Revenue - Coming Soon!
          • Conflict Checking - Coming Q1 2023
            • Automatic Reschedule | Project Phase, Milestone & Work Plans based on what was completed
              • AI Insights - Hiring Recommendations based on Demand
                • Know where your profit sectors are - Coming Soon!
                • Know where you lose money - Coming Soon!

                Project Management

                Project Scheduling & Coordination

                Template

                Tools to streamline scheduling and coordination
                Put an end to duplicate work and make success repeatable
                • Project Portfolios
                • Tasks
                  • Group tasks by list and phases
                  • Attachments/File Sharing
                  • Custom Task & Project List Columns
                  • Dependencies
                • Scope Tracking
                • Schedules
                • Work Plan Split Screens
                • Project Notes
                • Project Info
                  • Members, Description, Location, Discipline + Custom Fields
                • Tasks
                • Scope
                • Budgets
                • Schedules
                • Clone any part of any Project

                Budget Management

                Personal Task Project Management

                Better track and manage your budget, and get paid for scope creep
                All the tools you need to manage your work, your way.
                • Fee & Time Tracking
                  • Fee Based
                  • Hourly
                  • Internal Budgets
                  • Retainers - Coming Soon!
                  • Monthly Retainers - Coming Soon!
                • Automatic Budget Planning
                • Scope Tracking
                • Split Screen showing project members’ workload
                • Progress Chart to Monitor Hours, Spent/Planned, Scope, Billing and Invoiced
                • Billing Estimates
                • Time Variance Analysis
                  • Estimated vs. Actuals
                  • Planned vs. Actuals
                • Invoicing Tracking
                • Collections Tracking - Coming Soon!
                • Expenses - Coming Soon!
                • Home Dashboard
                  • Widgets to track Tasks, Time, Check-ins, Dates,
                • Personal Notifications
                  • Daily/Weekly Check-Ins
                  • Personal Task list
                    • Task planner
                    • Extensive task Filtering
                  • Tasks Assigned by Me
                  • My Calendar
                    • Upcoming Phase & Scope Start & End Dates, and Milestones
                  • Personal Work Plans View
                  • Time Tracking
                  • Timesheets
                    • Automatic Project Add
                    • Automatically Populate Planned/Check-in Time
                    • Automatic AI Time Estimates
                    • Timesheet Reminders

                  Account Administration

                  Features

                  • Custom Permissions
                    • Single Sign-On Authentication
                        • Two-Factor Authentication
                        • Capacity Policies
                          • PTO Management
                            • Time Off Categories
                            • Company Holidays
                            • Standard Phases, Sub-phases & Milestones
                                • Budget Tracking
                                • Currency
                                  • Member Management
                                    • Member Capacity
                                    • Notifications
                                    • Member Roles/Rates/Skills
                                    • Company Departments/Location/Region/Discipline

                                    Import & Export

                                    Most data in Mosaic can be imported and exported.
                                    • Timesheets
                                    • Work Plans  
                                    • Schedules
                                    • Budgets
                                    • Scope  
                                    • Tasks
                                    • Roles
                                    • Rates

                                    Integrations  

                                    • ERP/Financial Software
                                    • HR/Payroll/Directory Software
                                    • Sales/CRM Software
                                    • Project Management Software
                                    • Calendar Integrations - Coming Soon!

                                    Security

                                    • SOC 2
                                    • AWS WAF monitoring and protection
                                    • Istio Kubernetes observability, traffic management, security, and policy
                                    • SSO & MFA

                                    Training & Support

                                    • Onboarding & Training  
                                    • Video Training
                                    • Live Chat
                                    • Help Overlay
                                    • Follow up Q&A
                                    • Written Training Documentation
                                    • Integrations Training
                                    • Product Update Videos

                                    iOS and Android Apps

                                    Companion apps for managing on the go.