Connect, manage, and understand with Mosaic

All the features you need to manage your people, projects, and the business.

Resource Management

Workload Management

Easily Access, View, and Work Capacity

Customizable Display Settings
- Customizable Heatmap
  Daily or Weekly Planning
- Plan Capacity by Hours or Percent of Day
Group Members by Office, Department, Discipline, Team, Role, & Skill
Variable Hours to Ramp up/ramp down hours - coming soon!
Project Work Plan Suggestions for Available People
Easily Send Work Plans to Staff
Unassigned Work Plans
Project Schedule Split Screen
- Work Plan edit Activity Log
- View Member Availability in Work Plan Date Modal

Project Planner

View Project Schedules and Project Member Work Plans

Extensive Dependencies
- Blocking, Waiting On, Hold
Split Screen to View Member’s Workload
Work Planning by Unassigned Roles
Visually Track Budget Completion
Visually Track Scope Completion - Coming Soon!
Automatically Create Work Plans
Easily Shift Project Schedules
Automatic Planning - Coming Soon!
Gantt View - Coming Soon!
Conflict Checking - Coming Soon!

Member Management

Connect everyone in your organization

Extensive Grouping
- Office, Department, Team, Role, Industry, Skill
Org Charts
- Grouped by Office, Department, Team, Role, Industry, Skill, Project
- Export to pdf - Coming soon!
Member Profiles - Viewable from anywhere in Mosaic
- Project History
- Work Schedule
- Assignments
- Detail on background, role, location, industry, skills and more

Project Staffing

View available members and all open project roles

AI Powered Project Finder to keep everyone busy
Team Builder with AI Powered Team Member Suggestions
Requests for new:
- Projects
- Scope
- Workplan

Reports & Dashboards

Visual Reports anyone can understand at a glance, easily distributed with Mosaic’s dashboards

Filter to access any project data by

Portfolio
Client
Project Manager
Department

Filter members by

Role
Team
Industry
Skills

Timesheet Status

Submitted
Approved
Automatic Timesheet reminders

Workload

By Member
By Project

Utilization

By Member
By Team/Org
- Bar Chart
- Graph

Variance Reports

Time/Hours
Scheduled Workdays
Budget

Role Demand by

Department
Office
Skill - Coming Soon!

Others

Timesheet Data
Time Budget Tracking & Projection
Unspent Budget Backlog

AI & Machine Learning

Manage your organization with the power of AI

Suggests Projects for people under capacity
Suggests People for Available Roles Project Teams
Forecasts
- Project Profitability - Coming Soon!
- Workload
- Billing - Coming Soon!
- Revenue - Coming Soon!
Conflict Checking - Coming Q1 2023
Automatic Reschedule | Project Phase, Milestone & Work Plans based on what was completed
AI Insights - Hiring Recommendations based on Demand
- Know where your profit sectors are - Coming Soon!
- Know where you lose money - Coming Soon!

Project Management

Project Scheduling & Coordination

Template

Tools to streamline scheduling and coordination

Put an end to duplicate work and make success repeatable

Project Portfolios
Tasks
- Group tasks by list and phases
- Attachments/File Sharing
- Custom Task & Project List Columns
- Dependencies
Scope Tracking
Schedules
Work Plan Split Screens
Project Notes

Project Info
- Members, Description, Location, Discipline + Custom Fields
Tasks
Scope
Budgets
Schedules
Clone any part of any Project

Budget Management

Personal Task Project Management

Better track and manage your budget, and get paid for scope creep

All the tools you need to manage your work, your way.

Fee & Time Tracking
- Fee Based
- Hourly
- Internal Budgets
- Retainers - Coming Soon!
- Monthly Retainers - Coming Soon!
Automatic Budget Planning
Scope Tracking
Split Screen showing project members’ workload
Progress Chart to Monitor Hours, Spent/Planned, Scope, Billing and Invoiced
Billing Estimates
Time Variance Analysis
- Estimated vs. Actuals
- Planned vs. Actuals
Invoicing Tracking
Collections Tracking - Coming Soon!
Expenses - Coming Soon!

Home Dashboard
- Widgets to track Tasks, Time, Check-ins, Dates,
Personal Notifications
Daily/Weekly Check-Ins
Personal Task list
- Task planner
- Extensive task Filtering
Tasks Assigned by Me
My Calendar
- Upcoming Phase & Scope Start & End Dates, and Milestones
Personal Work Plans View
Time Tracking
Timesheets
- Automatic Project Add
- Automatically Populate Planned/Check-in Time
- Automatic AI Time Estimates
- Timesheet Reminders

Account Administration

Features

Custom Permissions
Single Sign-On Authentication
Two-Factor Authentication
Capacity Policies
PTO Management
- Time Off Categories
Company Holidays
Standard Phases, Sub-phases & Milestones
Budget Tracking
Currency
Member Management
- Member Capacity
- Notifications
- Member Roles/Rates/Skills
- Company Departments/Location/Region/Discipline

Import & Export

Most data in Mosaic can be imported and exported.

Timesheets
Work Plans
Schedules
Budgets
Scope
Tasks
Roles
Rates

Integrations

ERP/Financial Software
HR/Payroll/Directory Software
Sales/CRM Software
Project Management Software
Calendar Integrations - Coming Soon!

Security

SOC 2
AWS WAF monitoring and protection
Istio Kubernetes observability, traffic management, security, and policy
SSO & MFA

Training & Support

Onboarding & Training
Video Training
Live Chat
Help Overlay
Follow up Q&A
Written Training Documentation
Integrations Training
Product Update Videos

iOS and Android Apps

Companion apps for managing on the go.