Modern, Automated & AI Powered

Mosaic is something you really have to see for yourself.

Project & Resource planning, management & forecasting

Plan Better. Manage Better. With AI.

See Mosaic in Action
Watch a 2-minute overview
 
Philosophy

Planning is the leverage point

When work is planned around the real capacity of your people, everything downstream improves. Priorities stay clear. Schedules stabilize. Utilization rises naturally. Profitability follows.

Plan Better
Manage Workload
Build Teams Faster
Get Operational Insight
Manage With Confidence
Resource Planning

One plan the whole firm works from

Plan projects and people early and realistically, deliver more predictably, protect your people, and grow profit.

Riverside Transit Center · Project schedule ScheduleBudgetTeam
SepOctNovDecJanFeb
Today
Phases
Schematic Design
SD
Design Development
DD
Construction Documents
CD
Team
Priya S.Project Architect
32 h/wk
Marcus L.Designer
24 h/wk
Dana K.Structural Engineer
16 h/wk
Open roleInterior Designer
Fill by December
On scheduleBudget 34% used1 role to fill by December

Every phase planned through February.

Capacity Planning

A workload your team can deliver

Know who has room and who’s stretched, weeks ahead. Balance the work before deadlines slip or people burn out.

Workload · Design and Structures · Next 8 weeks Mosaic AI
Sep 28Oct 5Oct 12Oct 19Oct 26Nov 2Nov 9Nov 16 Dana K.Structural118%122%112%104%96%88%82%76% Luis M.Structural54%58%62%70%78%84%90%92% Priya S.Architect88%92%90%94%96%92%88%84% Marcus L.Designer102%98%106%96%90%86%80%78% Aisha R.MEP64%68%72%80%84%88%90%88% Tom W.Civil42%46%52%58%62%68%72%76%
AvailableClose to CapacityAt CapacityOver-scheduled

Suggested by Mosaic AI

Move 16 hours a week of Harbor Point from Dana to Luis for the next three weeks. Neither ends up over-scheduled.

ApplyReview
Resource Allocation

The right people on the right work

Mosaic AI knows each person’s skills, availability, and workload, so you can build balanced teams in minutes instead of weeks.

Harbor Point Library · Build the team Mosaic AI
Role needed
Project Engineer, Structural
Hours
24 h/wk
Dates
Nov 2 to Mar 26
Skills
SteelRevitSeismic

Mosaic AI checks skills, availability, and workload across the whole firm.

Suggested people
LM
Luis M. Structural EngineerBest fit
Skills 3 of 3Free 28 h/wk
Workload after86% · close to capacity
Assign
GT
Grace T. Structural Engineer
Skills 2 of 3Free 20 h/wk
Workload after104% · at capacity
Assign
DK
Dana K. Senior Structural EngineerAlready stretched
Skills 3 of 3Free 2 h/wk
Workload after131% · over-scheduled
Assign

Spreads the work to people with room, not the same dependable few.

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Resource Analytics

An early warning system for your firm

Mosaic AI watches every project and briefs you each week on where budgets, schedules, and workload are drifting, while there’s still time to act.

Monday brief · Firm-wide · Week of Sep 28 Mosaic AI
38of 44
Projects on budget
7
Deadlines this week
4people
Over-scheduled next week
Budget at risk

Harbor Point is 82% through its fee at 60% complete.

Deadline drifting

Riverside construction documents are a week behind. The Nov 13 submittal is at risk.

Missing updates

Four projects have no schedule past October. Chello has asked their project managers.

Workload

Structures is over-scheduled for the next three weeks. Civil has room.

Coming up

County contract decision on Oct 20. If it lands, Structures needs a senior engineer by January.

Delivered every Monday, or whenever you want it. No report to build.

Ask Chello About Any Line
Resource Forecasting

A forecast you can stand behind

Mosaic AI forecasts from the plan your team already keeps: whether there’s enough work, when people will be stretched, and who to hire next.

Mosaic vs. ERPs
Forecast · Workload · Next 12 months ConservativeBaseGrowth
103%
of target, next 3 months
86%
of target, next 12 months
1 hire
Senior engineer by January
Target
OctNovDecJanFebMarAprMayJunJulAugSep

Mosaic AI

Covered through February. From March, workload falls below target unless the county contract lands. If it does, you’ll need one more senior engineer by January.

Plan the HireSee Scenarios
BacklogPlanned pipelineUnplanned pipelineTarget

Updates as the plan changes.

Your AI planning assistant, always on the job

Mosaic’s AI planning assistant continuously monitors projects, workload, deadlines, and delivery signals across the firm — and proactively chases down the missing updates so managers and leadership always know what changed, what’s still outstanding, and where the risk is.

See Mosaic in Action
Watch a 2-minute overview
What Mosaic Does

Plan Projects. Manage Workload. Stay in Control.

Project Planning & Budget Management

Plan timelines, assign teams, and manage project budgets in one place

Mosaic replaces fragmented spreadsheets and disconnected tools with a single planning system for the firm.

  • TimeIines
  • Team Assignments
  • Budget Tracking
Resource & Capacity Planning

Match the right people to the right work

Get real visibility into workload and availability. Balance teams, plan around real capacity, and prevent overload before it happens.

  • Capacity Planning
  • Workload Balance
  • Overload Prevention
Chello: AI Operational Awareness

Mosaic's AI Assistant keeps watch — and chases the updates

Daily, weekly, and monthly digests highlight:

  • what changed
  • what information is missing
  • which deadlines are drifting
  • where workload or delivery risk is building

Chello does the chasing across systems, meetings, and spreadsheets — so managers and leaders get a clear operational briefing instead of hunting for what’s missing.

How Mosaic Works

A continuous planning system

Plan
Monitor
Adjust
Improve
01

Plan Work Around Real Capacity

Build project plans based on the real availability of your people. Assign teams, sequence work, and set expectations before projects begin.

02

Keep Work and Issues Visible

Everyone can see who is doing what, where workload is building, and which deadlines matter. Teams stay aligned because the plan is shared and visible.

03

Chello Monitors and Chases Updates

Chello monitors projects, workload, deadlines, and delivery — chasing missing information, surfacing what changed, what's outstanding, and where the risk is.

04

Adjust Before Problems Spread

When workload shifts or deadlines move, teams rebalance work and update plans quickly. Small adjustments prevent larger operational problems later.

The Visibility Problem

Most firms have a visibility problem.

Weekly Briefs & Monthly Reporting

Turn planning data into operational briefings

The same planning data flowing through Mosaic powers automated weekly briefs and monthly reporting — so leaders stay ahead of workload, delivery, utilization, and variance without waiting for a manual report cycle.

See resource analytics
Built for the Way Firms Actually Work

The best tool is the one that people actually use

Intuitive

Visual planning designed for real operational workflows.

Automated

AI monitoring and digests reduce manual coordination.

Collaborative

Everyone can see who is doing what so teams plan and manage work together.

THE IMPACT

Planning is the highest-leverage investment a firm can make.

Firms that shifted from spreadsheets and ERPs to Mosaic are see measurable returns in utilization, revenue, and time reclaimed.

  • 88%

    utilization achieved by CetraRuddy — up from 77–80% — after moving to Mosaic

  • 75%

    reduction in time spent managing resources, reported by the firm CPL across 9 practices

  • 32%

    average per employee profit growth in two years for firms that replaced fragmented planning with Mosaic

Built for the Way Firms Actually Work

The best tool is the one that people actually use

Easy
Visual
Fast
Automated
What Customers Say

Built-in operations best practices

We're not worrying about Excel sheets. As the CEO, I can go in and see where the work plan is

Zach Wiese
CEO, Legat Architects

Knowing in advance when you're going to need to hire to meet future backlog is the holy grail of the engineering professional services industry

Jim Davy
Thornton Tomasetti

Multiply that time out by their billing rate and Mosaic will pay for itself

Karissa Kizer
Principal, Harrison Design

Everyone here thinks resource planning is the key to solving all of our problems. And I agree

Jonathan Blaha
Atwell

The accountability and visibility in Mosaic is unparalleled. It won't happen without Mosaic.

Jeff Tibbitts
CESO

If I designed a system, this is what it would look like.

Scott R
Rodwin Architecture
Discover the Power of Utilization

Small utilization gains. Significant revenue impact.

Planning around real capacity increases utilization without increasing burnout. Small improvements in efficiency increases utilization which significantly increase the firm’s revenue and profitability.

‍

Adjust the inputs to see your improvement.

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See Your Improvement Here

100
People
$
150
 / hr
60
%
+
5
 PTS
Estimated additional annual revenue
$1.56M
Moving from 63% to 68% utilization across 100 billable team members at $150/hr.
Connected With Your Current Tools

Planning and delivery data stay aligned across the firm

Mosaic integrates with your financial and operational systems so planning and delivery data stay aligned across the firm. Stop exporting spreadsheets and manually reconciling data. Mosaic keeps the information connected.

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See Mosaic in action

Keep teams aligned. Stay on top of what is happening across the firm. Mosaic helps firms run their operations with clarity and control.

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