Capacity Planning - Agencies

Elevate Capacity Planning for Your Agency with Mosaic

Gain Full Visibility of Team Capacity and Project Demands

Mosaic’s capacity planning software empowers agencies to seamlessly balance workloads, accurately forecast staffing needs, and prevent bottlenecks. With real-time analytics and intuitive dashboards, Mosaic allows you to make informed staffing decisions, optimize resource allocation, and align team capacity with project timelines.

Key Features

  • Capacity Forecasting: Advanced predictions based on project pipeline and historical data.
  • Real-Time Dashboards: Visualize capacity, workloads, and resource distribution in one intuitive interface.
  • Dynamic Resource Allocation: Quickly adjust to shifting demands and project changes.
  • Team Utilization Insights: Track utilization rates to keep teams productive and avoid burnout.
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Trusted by Leading Architecture Firms

Architectural leaders trust Mosaic to streamline their resource planning and project delivery. From small studios to global firms, our clients rely on Mosaic’s powerful platform to plan, allocate, and optimize resources effectively.

The way you're working no longer works...

You don't know what the people you are managing are working on
Mosaic gives everyone clear visibility into resource planning
You're using simple, generic spreadsheets for complex management
Mosaic is purpose-built for resource planning and management
You spend hours each month exporting data for spreadsheets
Mosaic automatically pulls in all data from your current software
Your resource planning workflow is outdated and inefficient
Modern AI-powered Mosaic is fast, easy to use, and intuitive
Your employees are overworked and burning out
Take control of your work and balance workload with Mosaic
Your projects take much longer than you planned
Plan around actual capacity and manage scope creep on Mosaic
You see monthly reports long after the month is over
Mosaic’s real-time reports let you take action before it's too late
Your organization's utilization rate isn't where it should be
Mosaic significantly improves planning efficiency, driving profitability

Why Agencies Choose Mosaic for Capacity Planning

Predict Demand with Confidence
Optimize Team Workloads
Real-Time Adjustments
Empower Data-Driven Decisions

Predict Demand with Confidence

Identify capacity gaps before they impact delivery by forecasting team needs based on upcoming projects. Mosaic’s insights enable you to proactively adjust resources, so every project is set for success.

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Optimize Team Workloads

Avoid overloading your teams. Mosaic’s capacity planning tools help ensure a balanced distribution of work, reducing burnout and increasing employee retention.

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Real-Time Adjustments

Stay agile with Mosaic’s dynamic planning tools. As project priorities shift, reallocate resources instantly to keep timelines on track without compromising quality.

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Empower Data-Driven Decisions

Mosaic’s powerful analytics tools allow you to see capacity trends, so you can make decisions that are both strategic and responsive. With a clear picture of team bandwidth, you’ll be equipped to take on new projects confidently.

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Don't take our word for it

Join the hundreds of productive teams managing thousands of projects every day on Mosaic.

Mosaic stopped the fighting over people and priorities.

Kent Lutz
Principal | CMBA

Mosaic ensures we have the right person on the right job at the right time.

Gene Phillips
Principal | Wallace Design Collective

Get Mosaic. It will change how you do things...It’s freedom from spreadsheets.

Susan Reid
Principal | Interwork

Integrations

Managing workflows shouldn’t mean spending countless hours manually updating spreadsheets or performing redundant, repetitive tasks. Mosaic streamlines this process by seamlessly integrating with the software you already rely on—whether it’s project management tools, time-tracking systems, HR platforms, accounting software, or CRMs. These integrations allow for the automatic synchronization of data across systems, reducing manual effort and ensuring that your teams are always working with the most up-to-date information.

"I feel like Mosaic is part of our office; their team is part of our team. We know them; they know us and how we do things, which means they know how to help us."
Susan Reid, AIA, LEED AP
Principal
|
Interwork
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